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AI Tools I Use Every Day to Boost Productivity

Nov 24, 2024

3 min read

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In the fast-paced world of running a business, staying on top of tasks, meetings, and communications is a daily challenge. As the owner of Initial IT Solutions Ltd, I’ve embraced a suite of AI tools to streamline my workflow, save time, and ultimately focus on what matters most—delivering excellent service to my clients. Let me share the three AI tools I use every day, their costs, how they help, and how they save me hours of time.




1. ChatGPT: My AI Assistant

First up is ChatGPT, an AI that has become an indispensable part of my business. I use it to draft client emails, scripts, blog posts (like this one), and even brainstorm solutions for technical challenges. What makes ChatGPT unique is its contextual understanding of my work, my preferences, and my tone of voice.


Here’s a quick example of how well it knows me:


Who Am I?

Andy Price runs Initial IT Solutions Ltd, a business specialising in IT services for small and medium-sized businesses in the UK. My office is based in Lichfield, and I often work with clients like dentists and solicitors. Outside of work, I’m a proud dad of three daughters—Carys, Mia, and Lucy—and a kidney transplant survivor, thanks to my wife’s donation. I’ve been in IT for years, and while I take my business seriously, I like to keep things light-hearted and approachable.


ChatGPT not only remembers details about me (within ethical guidelines) but also adapts responses to suit my style, helping me maintain a professional yet friendly tone in all my communications.



Costs & Savings

Estimated Cost: £15–£20/month for the Pro Plan.

Time Saved: Around 5–7 hours a week.



2. Otter.ai: My Meeting Transcriber

Keeping track of meeting notes used to be a headache—until I discovered Otter.ai. This tool automatically records and transcribes my meetings, whether they’re with clients or internal team discussions. The transcripts are incredibly accurate, and I can search them for keywords, making it easy to reference important details without scrubbing through hours of audio.



Key Benefits

• No more frantic note-taking during meetings.

• Easily share transcripts with clients or team members.

AI-generated summaries for quick overviews.



Costs & Savings

Estimated Cost: £10–£25/month, depending on the plan.

Time Saved: At least 3–5 hours a week.



3. Fyxer AI: My Inbox Manager

Managing emails is a necessary evil, but Fyxer AI has taken the pain out of my inbox. It prioritises emails, drafts responses, and even flags important ones I might miss. I don’t have to spend hours wading through spam or figuring out which email needs attention first.



Key Features

• Categorises emails into actionable lists.

• Suggests responses to save time.

• Integrates seamlessly with my calendar to schedule meetings.



Costs & Savings

Estimated Cost: £25–£50/month.

Time Saved: Up to 6–8 hours a week.



How These Tools Save Me Time

Collectively, these AI tools save me 15–20 hours every week—time I can reinvest in my business or spend with my family. Whether it’s drafting blogs, managing emails, or capturing every word in a client meeting, AI has become my silent but effective partner in productivity.



High-Level Stats

Time Saved per Year: Approximately 800–1,000 hours.

Cost per Year: Around £600–£1,100 total.

Return on Investment: Massive—time is money, after all!


AI tools aren’t just a trend—they’re a game-changer for small businesses like mine. If you’re looking to save time, improve accuracy, or just reduce the stress of managing day-to-day tasks, these tools are well worth exploring.


Feel free to reach out if you’d like to discuss how AI could help your business. After all, it’s not rocket science—it’s just smart tech!


What’s your favourite productivity tool? Let me know—I’m always on the lookout for new ways to optimise my workflow!





Nov 24, 2024

3 min read

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14

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